The recording of our AGM can be viewed HERE

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Prairie North Co-operative Ltd Annual General Meeting Minutes
Via Virtual TEAMS Mtg.
Tuesday, May 5, 2026
Total attendance: 29 online + 4 in person = 33
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1. Call to Order
The meeting was called to order at 7:01 PM by the Chair.
Members were welcomed, and a land acknowledgement was delivered recognizing Treaty 4 and Treaty 6 territories. Instructions regarding meeting procedures, voting, and participation were provided.
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2. Approval of 2025 AGM Minutes
The minutes of the 2025 Annual General Meeting were distributed in advance and not read.
Motion: To accept the 2025 AGM minutes as presented.
• Moved by: Tracy Erickson
• Seconded by: Belinda Bocking
Carried.
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3. Business Arising from the Minutes
No business arose from the 2025 AGM minutes.
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4. President’s Report
The President’s Report was distributed in advance. Key highlights included:
• Implementation of a new finance system in 2025
• Weather challenges impacting agricultural operations
• Successful launch of the Kelvington c-store
• Continued strong community engagement and sustainability efforts
• Thank you to team members
• Commitment to returning member equity in the future
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5. General Manager’s Report
The General Manager presented operational highlights for 2025, including:
• Completion of major capital projects, including the Kelvington gas bar
• Transition toward maximizing returns on recent investments
• Introduction of fee-for-service agronomy
• Expansion of appliance and farm and ranch offerings
• Strong employee engagement and community involvement
• Ongoing financial pressures from depreciation and interest costs, with improvements expected in 2026
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6. Auditor’s Report and Financial Statements
The audited financial statements were presented (as previously distributed). Key points included:
• Sales increased to approximately $160 million
• Inventory reduced by approximately $3 million
• Net loss of approximately $1.8 million, driven by interest and depreciation
• Reduction in long-term debt and improving financial outlook
Members were encouraged to review full statements and contact management with questions.
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7. Delegate’s Report
The Delegate’s Report from the Federated Co-operatives Limited (FCL) Annual Meeting was included in the meeting package and not presented in detail.
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8. Approval of Reports
Motion: To accept all reports as presented.
• Moved by: Sharleen Leffler
• Seconded by: Larry Kohl
Carried.
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9. Results of Director Election
Three director positions were filled by acclamation:
• Rick Peters
• Greg Maslin
• Ed (Chair)
Congratulations were extended to the elected directors.
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10. Appointment of Auditors
The Board recommended continuing with Myers Norris Penny (MNP) as auditors for the 2026 fiscal year.
Motion: To appoint MNP as auditors for 2026.
• Moved by: Greg Smith
• Seconded by: Denis Sunderland
Carried.
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11. New Business
Questions from Members
• A question was raised regarding increasing debt-to-equity ratio.
o Management explained that recent significant capital investments were financed and temporarily reduced equity levels.
o Long-term projections indicate improvement as investments generate returns and debt is reduced.
• Questions regarding use of member focus groups were addressed.
o Feedback is incorporated into strategic planning and decision-making.
AGM Format Discussion
• A member raised concerns about low member participation and suggested returning to in-person AGM formats with community engagement.
• Management acknowledged the concern and confirmed it would be discussed at the Board level.

Recognition
Recognition was given to retiring employees, including:
• Denis Sunderland (35 years of service)
• Judy Liddle (39 years of service)
A brief acknowledgment was made, thanking them for their contributions.
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12. Adjournment
Motion: To adjourn the meeting.
The meeting was adjourned at 7:47 PM